How to automatically archive completed Trello tasks in Google Sheets
Automation & No-Code, Productivity & Projects
Automating archival keeps your Trello board clean and your project history intact.
It reduces manual updates by transferring completed task details to Sheets.
Set up triggers, fetch card data, and append a row with date, name, and link.
The result is a consistent archive you can filter and audit.
Who is this for?
- Project managers needing an audit trail
- Teams using Trello and Google Sheets for reporting
- Operations teams automating workflows
- Freelancers tracking task completion
- Analysts producing progress metrics
Before you start
- Access to Trello API
- Access to Google Sheets and a target sheet
- Basic familiarity with API keys and tokens
- Optional: Google Apps Script or a lightweight workflow platform
General Process (How it works)
- Define trigger Identify when a Trello card is marked 'Done' or moved to a completed list to start the archive.
- Prepare data map Decide which fields to archive: card name, URL, completion date, list, and labels.
- Fetch card data Retrieve the selected fields from Trello's API using a secure key and token.
- Transform data Format the data to align with Google Sheets columns (date, task, link, etc.).
- Append to Sheets Insert a new row in the archive sheet with the transformed data.
- Handle duplicates Check for existing rows using a unique key (e.g., card URL) and skip or update as needed.
- Error handling Log errors and retry failed operations; alert if critical failures occur.
- Test and deploy Test with sample cards, validate data, and deploy with proper credentials and permissions.
Common beginner mistakes
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