How to sync job bookings with your calendar

Scheduling & Appointments

Overview of the pattern to push booking data to an external account when a scheduling link is used.

Who is this for?

Product teams and developers implementing appointment workflows across scheduling and external systems.

Before you start

Access to a scheduling tool, an external account with an API, and an automation tool or integration framework with authentication capabilities.

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Alternatives

Workiz

Free Plan AvailableSee pricing & details →
Best for: US-based small-to-mid sized field service businesses (2–50 technicians) in trades like HVAC, plumbing, electrical, locksmithing, junk removal and appliance repair that need a mobile-first FSM with built-in phone/SMS, QuickBooks integration, online booking and fast time-to-value.

How to in Workiz

  1. Open Feature Center: From the navigation bar, select the Feature Center.
  2. Enable Calendar sync add-on: If the Calendar sync add-on isn’t visible, ask your admin to turn on the Account Settings permission for your user type from the Roles & Permissions settings.
  3. Choose sync scope: In the Calendar sync settings, select the user whose schedule you want to sync: a single user or All users. Subcontractors will not be included.

Jobber

Best for: US-based small home-service business owner (1–10 employees) running recurring, service-call work (lawn care, cleaning, HVAC/plumbing maintenance, pest control). Persona: Owner/operator or operations manager who needs a mobile-first system, fast onboarding, professional estimates/invoicing, client self-service (Client Hub), and simple scheduling/route planning without heavy project-phase billing or complex inventory management.

How to in Jobber

  1. Open QuickBooks Online sync in Jobber: Log in to Jobber, click the QuickBooks Online integration (bottom-left app or top-right icon), then select Manage App or Sync & Settings to access sync configuration.
  2. Navigate to Sync Settings: In the QuickBooks integration, click Sync Settings to view the two tabs: Sync Settings and Chart of Accounts.
  3. Configure Clients syncing: In Sync Settings, choose when new clients should sync to QuickBooks (e.g., on creation, after invoice, after time sheet).

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