QuillBot

Copy the target blog paragraph to your clipboard. If quotes appear in the text, keep track of them to preserve exact phrasing in citations or quotes.

Open the AI Paraphrasing Tool (Tool 1619) in your web browser. If you use a browser extension, click the extension icon to launch the tool.

In the tool’s input box, paste the paragraph you copied.

Find and toggle the option labeled something like “Preserve Meaning” or “Maintain Meaning” and switch it on.

If there is a slider for Creativity or Temperature, set it to a low value (e.g., 0.2–0.5) to reduce drift while paraphrasing.

Ensure any quoted phrases remain in quotes and that citations (if present) will be preserved or clearly indicated in the paraphrase.

Click the button labeled 'Paraphrase' or 'Rewrite' to generate the rewritten paragraph.

Read the paraphrase and compare it to the original to verify that the main ideas and facts remain unchanged.

If the meaning drifts, adjust synonyms or sentence structure and re-run the paraphrase until the core ideas match.

Copy the paraphrased paragraph from the tool to your clipboard.

In WordPress, open the target post, place the cursor where the original paragraph was, and paste the paraphrase.

If the original content requires citation, add an appropriate citation or attribution to the paraphrase, following your style guide.

Open your AI ideation tool or chat app. Start a new session dedicated to content ideation.

Enter the seed topic or audience. Example: 'AI in content marketing' with an audience of small business owners.

Prompt: Generate 20 topic ideas related to the seed. Include various formats (listicles, how-tos, case studies).

Review ideas for alignment with goals and audience. Remove obviously off-topic items.

Ask the AI to group ideas into clusters by themes or formats.

Request 5-7 subtopics per cluster to create depth.

Incorporate SEO keywords and search intent (informational, navigational, transactional).

Choose 8-12 ideas with highest potential and variety.

For each topic, generate a brief outline, potential headlines, and angles.

Cross-check ideas against current trends and seasonality where relevant.

Copy results into your content calendar or CMS notes; tag clusters.

Re-run prompts with variations every few weeks to refresh ideas.

Select all text in your document and copy it to clipboard (Ctrl+A / Cmd+A, then Ctrl+C / Cmd+C).

Launch your preferred AI editing tool in a browser or app and start a new editing session.

Paste the draft into the AI editor's text area (Ctrl+V / Cmd+V).

Enter a prompt asking the AI to identify grammar, punctuation, and style issues, and to provide corrected versions with explanations.

Read the AI's suggested edits and the explanations to understand each change.

Accept or copy the AI's edits into your document, preserving your voice and intent.

Ask the AI to suggest conciseness, varied sentence rhythm, and stronger verbs; integrate preferred options.

Run a final AI check focused on tense consistency and overall clarity, then perform a manual read-through.

In WordPress, create a new post. Define the topic and the target audience. State the primary goal in one sentence.

Write a single-sentence thesis or main angle to anchor the post.

Create 4-6 section headings: Introduction, 2-4 Body Sections, Conclusion.

For each section, write a brief goal or question it will answer.

Note the key points or evidence under each section.

Add transitional phrases between sections to ensure flow.

Draft a compelling post title and 1-2 subheadings that preview the content.

Write a short intro that hooks readers and presents the thesis.

Outline a conclusion that synthesizes points and restates the core message.

Review outline for coherence; adjust section order and tighten aims.

Save the outline as a reusable block pattern or template in WordPress.

In WordPress Admin, go to Posts > Add New. Enter the title Rewrite Text for Clarity and Originality. Paste the original text into a Source Text field. Define clarity goals such as removing ambiguity and preserving meaning, then set the target word count if desired.

Read the original text carefully. Identify the thesis or main ideas. Write a one-sentence restatement that captures the core message without extra detail.

Mark ambiguous phrases, vague pronouns, long sentences, and jargon. Note where meaning is unclear or where sentences drift from the main point.

Draft several plain-language rewrites of the problematic passages. Keep the original meaning; vary structure to improve clarity.

Rewrite passive constructions to active voice where appropriate. Ensure the subject performs the action in each sentence.

Identify terms that may be opaque to readers. Replace with plain alternatives or add brief definitions.

Remove filler words and repeated ideas. Merge sentences where possible without losing meaning.

Check each sentence so the grammatical subject matches the main verb. Fix mismatches to improve readability.

Add transitional phrases between ideas to guide readers through the argument logically.

Shorten long sentences, vary sentence length, and eliminate unnecessary qualifiers without changing meaning.

Check punctuation, spelling, and grammar. Read aloud to confirm cadence and clarity.

Copy the revised text into the WordPress editor. Ensure formatting, insert headings, and assign meta data. Save as a draft.

Review the draft, add task tags, and save a revision note. If ready, publish or schedule the post and document changes for future reference.

Open your Brand Guidelines document. Identify 5–7 tone adjectives (e.g., friendly, authoritative). Create a Tone Dictionary listing each adjective with example phrases. Store in a shared location (e.g., Google Docs or Notion) accessible to editors.

In a shared sheet, list content types (Blog, Social, Email) as rows and tone adjectives as columns. Rate intensity 1–5 for each cell to guide voice across formats.

Review 5–10 recent posts. Note alignment with tone adjectives. Tag each piece and identify gaps where the tone diverges from guidelines.

Create a reusable content template with sections: Opening Hook, Voice Notes, Evidence/Examples, and Call to Action. Save as a WordPress Pattern or Template Part.

In WordPress Editor, click the + (Add) button > Patterns. Select or create a 'Brand Tone' pattern that mirrors the brand tone template. Save as 'Brand Tone Pattern' for reuse.

In WordPress, go to Pages > Add New. Title it 'Brand Tone Style Guide'. Paste the Tone Dictionary and examples from Step 1. Publish or pin to top navigation.

Create a 'Content Brief' template with fields: Topic, Audience, Desired Tone, Key Messages, and Tone Examples. Save as a reusable template in your editorial toolkit.

Add a checklist to each draft meta: Opening Hook aligns with tone, Body uses adjectives from the Tone Dictionary, Conclusion reinforces the thesis with tone-consistent phrasing.

Define a 2-step process: Writer submits draft, Editor performs Brand Tone Review and approves before publication. Document roles and SLAs in the Style Guide.

Produce 2–3 short examples per major tone (e.g., friendly blog intro, authoritative product page). Save as reference in the Brand Tone Guide.

Within WordPress Editor, insert Brand Tone Pattern blocks into common templates (Blog, Product, Newsletter). Save as patterns for quick insertion.

Hold a 30–60 minute session explaining the tone guidelines, pattern usage, and the review workflow. Share a quick-start cheat sheet.

Monthly, audit a sample of published content for adherence to the Tone Dictionary. Note improvements and adjust guidelines as needed.

Consolidate learnings into the Brand Tone Style Guide. Schedule quarterly updates to reflect brand evolution and audience feedback.